Insert and Modify Diagrams in Microsoft Word 2016

  • 1/11/2016

Create picture diagrams

Most SmartArt graphics present text information in shapes, but some can display pictures instead of, or in addition to, text. Most SmartArt graphic categories include some picture options, but picture diagrams are also available in their own category to help you locate them if you specifically want to create a diagram that includes pictures.


Diagrams that include spaces for pictures have “Picture” in the layout name

You can insert pictures into a SmartArt graphic from the same sources that you can insert them into a document: your computer or a connected storage location, a SharePoint library, a Facebook photo album, a OneDrive or OneDrive for Business storage folder, or the Internet. As always, take care when reusing pictures that you find on the Internet to ensure that you don’t violate someone’s copyright.

When you insert or select a picture in a SmartArt graphic, the SmartArt Tools tab group and the Picture Tools tab group are active. You can edit pictures that you insert in diagrams the same way you edit those you insert directly into documents.


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You can magnify the picture within the diagram space, remove the picture background, or apply an artistic effect

To insert a picture diagram in a document

  1. Position the cursor in the document where you want to insert a picture diagram.
  2. On the Insert tab, in the Illustrations group, click the SmartArt button to open the Choose a SmartArt Graphic dialog box.
  3. In the left pane, click Picture to display the picture diagram options. Then in the middle pane, click any thumbnail to display information about the diagram and the number of pictures you can use in it.


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    Picture diagram descriptions include information to help you decide how to best display your pictures

  4. In the Choose a SmartArt Graphic dialog box, click OK to insert the selected picture diagram template.

To replace a picture placeholder in a diagram

  1. In the Text pane or in a diagram shape, click the Insert Picture icon to open the Insert Pictures window.


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    Word makes it easy to insert pictures in a picture diagram

  2. In the Insert Pictures window, which displays the locations from which you can insert pictures into the diagram, click the source you want to use, or enter a term in the search box and then click the Search button.


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    The Insert Pictures window provides access to local and online resources

  3. Browse to and select the picture you want to use. Then click the Insert button to replace the picture placeholder.