Working with Special Content in Word

  • 6/24/2010

Creating a Table of Contents

For long documents, adding a table of contents is a great reader service, making it easy for those reading your document to turn just the page they want to see. Word 2010 provides a number of predesigned tables of content so that you can choose one you’d like to use or modify it to fit your document. Word 2010 will automatically include all headings you’ve styled as Heading 1, Heading 2, and so on as it compiles the table of contents. After you add the table, you can easily update it, change its style, or update only the page numbers, which enables you to make sure the table of contents is accurate if one or more headings get moved during editing.

Set the Outline Text

  1. In Outline view, scroll through the document, verifying that any paragraph you want to appear in the table of contents has a style that uses the appropriate level 1, level 2, or level 3 outline level, and that any paragraph you don’t want to include has an outline level of 4 or below or a Body Text outline level. If a paragraph you want to include doesn’t have a style with the appropriate outline level assigned to it, click in the paragraph and apply the appropriate style.

  2. Switch to Print Layout view, and click in the document where you want the table of contents to appear.

  3. On the References tab, click the Table Of Contents button, and select the style and type of table of contents you want to insert.

  4. If you make changes to the document that affect the pagination or the heading content, click the Update Table button on the References tab.