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Working with Special Content in Word

Printing an Envelope

Sometimes a printed envelope conveys just the look and feel you’re looking for when you send a document. Suppose, for example, that you’ve just created a great proposal that you want to deliver to a top client. Creating a printed envelope in the same font and style as the proposal helps your work look consistent and professional. With Word, you can easily create crisp, businesslike printed envelopes. You can add your return address, and, in the United States, you can add electronic postage. If you already have the mailing address in your letter, Word usually detects it and copies it to the Envelopes And Labels dialog box. You can also type the address directly in the dialog box.

Add the Address

  1. On the Mailings tab, click the Envelopes button to display the Envelopes And Labels dialog box.

  2. If a delivery address is displayed on the Envelopes tab, verify that it’s correct.

  3. If no delivery address is shown, or if you want to use a different address, type the address. If the address is in your Microsoft Outlook Contacts list, click the Insert Address button.

  4. Verify that the return address is correct. If you’re using an envelope with a preprinted return address, select the Omit check box so that the return address won’t be printed.

  5. Click Options to display the Envelope Options dialog box.

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  6. On the Envelope Options tab, specify the envelope size and the fonts and positions for the addresses.

  7. On the Printing Options tab, specify how the envelope is to be loaded and printed. Click OK.

  8. If you have electronic postage (e-postage) software installed, select this check box to use electronic postage.

  9. If you need to make changes to your e-postage setup, click the E-Postage Properties button.

  10. Click Print to print the envelope.

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