How to Add Sound and Movies to Microsoft PowerPoint 2010

  • 6/29/2010

Inserting and Playing Videos

In keeping with the trend toward more visual presentations, PowerPoint 2010 has new video capabilities that broaden the range of videos you can use and what you can do with them. You can insert the following types of movies in slides:

  • Video files. You can insert a digital video that has been saved as a file in one of two ways: If a slide’s layout includes a content placeholder, you can click the Insert Movie Clip button in the placeholder. You can also click the Video button in the Media group on the Insert tab. Either way, the Insert Video dialog box opens so that you can select the file.

  • Videos from Web sites. For information, see the sidebar Inserting Videos from Web Sites later in this chapter.

  • Clip art videos. Clip art videos are animated graphics, rather than real videos. Clicking the Video arrow in the Media group on the Insert tab and then clicking Clip Art Video displays the Clip Art task pane, where you can search for and select the clip you want. Clicking Find More At at the bottom of the task pane takes you to the Microsoft Office Online Web site, where you can search for additional clips. When you insert a clip art video, it appears as a picture on the slide, and PowerPoint adds a Format contextual tab to the ribbon so that you can adjust the way the picture looks. The clip moves only when you display the slide in Reading view or Slide Show view, and you cannot adjust its action.

Both video files and videos from Web sites appear on the slide as video objects that you can size and move to meet your needs. When you select a video object, PowerPoint adds Format and Playback contextual tabs to the ribbon. You can change the way the object appears on the slide as follows:

  • Drag the object to locate it anywhere on the slide.

  • Drag its sizing handles to make it larger or smaller.

  • Use commands on the Format tab to change its appearance, in much the same way that you would format a picture.

You can modify the video itself on the Playback tab, as follows:

  • Click the Trim Video button in the Editing group to edit the video so that only part of it plays.

  • Specify Fade In and Fade Out settings to have the video gradually appear and disappear.

  • Click the Volume button to adjust the volume to Low, Medium, or High, or to mute the sound.

  • Specify whether the video plays:

    • Automatically when the slide appears.

    • Only if you click the object.

  • Select the Play Full Screen check box to have the video occupy the entire slide space while playing.

  • Select the Hide While Not Playing check box to make the video object invisible while the presentation is displayed in Reading view or Slide Show view.

  • Select the Loop Until Stopped check box to have the video play continuously until you stop it.

  • Select the Rewind After Playing check box to ensure that the video starts from the beginning each time it is played.

In Normal view, you can test the video associated with a slide by clicking the video object and then either clicking the Play/Pause button on its play bar or clicking the Play button in the Preview group on the Playback contextual tab.

In this exercise, you’ll insert two videos into a slide, adjust the size of their objects, format the objects, and make various other adjustments to their settings.

  1. In the Slide pane, in the left content placeholder, click the Insert Media Clip button.

  2. In the Insert Video dialog box, double-click the Butterfly file in your Chapter11 practice file folder.

    The video is inserted as an object in the content placeholder with a play bar below it.


    The play bar is similar to the one for a sound object.

  3. On the play bar, click the Play/Pause button to watch the video.

  4. Repeat steps 1 through 3 to insert the Wildlife video in the right content placeholder, and then play the video.

    Let’s trim this video so that it shows only the animal that looks like a big ground squirrel.

  5. With the Wildlife video selected, on the Playback contextual tab, in the Editing group, click the Trim Video button.


    The Trim Video dialog box opens.


    You can advance through the video frame by frame to identify the start and end times.

  6. Drag the green start marker to the right until it sits at about the 00:17.020 mark. Then click the Next Frame button, pausing after each click, until the first ground squirrel frame comes into view at the 00:17.288 mark.

  7. Drag the red stop marker to the left until it sits at about the 00:20.900 mark. Then click the Next Frame button, pausing after each click, until the last ground squirrel frame comes into view at the 00:20.799 mark.

  8. Click OK. Then play the trimmed video.

  9. Click the Butterfly video object, and on the Format tab, in the Size group, click the Height arrow until the object is 3 inches tall.

    The width of the object increases proportionally. Let’s make the Wildlife object the same size.

  10. Click the Wildlife object, and in the Size group, change its Height to 3.

    Because this video object is now too wide, we need to crop it from the left.

  11. Right-click the object, and click Format Video. Then in the Format Video dialog box, click the Crop tab.

    The settings on this page take the trial-and-error out of any cropping task.


    The Crop page of the Format Video dialog box.

  12. In the Crop position area, change the Width setting to 4”. Then click Close.

  13. Drag the objects until they are evenly spaced on the slide, using the Align commands in the Arrange group as necessary to line them up.

  14. With both objects selected, click the More button in the Video Styles group.


    The Video Styles gallery appears.


    You can select a frame for the video from this gallery.

  15. Under Intense, click the fifth thumbnail in the first row (Reflected Bevel, Black). Then click away from the objects.

    You can now see the results.


    The two video objects have rounded frames and reflections.

  16. Click the Butterfly object, and on the Playback contextual tab, in the Video Options group, click the Volume button, and then click Mute.

  17. In the Video Options group, display the Start list, and click Automatically. Then select the Loop until Stopped check box.

  18. Click the Wildlife object, set Volume to Mute, leave Start set to On Click, and select the Loop until Stopped check box.

  19. Switch to Reading view, and preview and pause the Butterfly video. Then preview and pause the Wildlife video.

  20. Press Esc twice to return to Normal view.