Managing a Calendar in Microsoft Outlook 2010

Sharing Calendar Information

Outlook enables you to share Calendar information with others. You can forward a Calendar item by e-mail to other Outlook users, or you can forward an iCalendar item to any user of any Internet-connected mail program. You should use iCalendar when you schedule meetings with people who don’t use Outlook.

Forward a Calendar Item

1. Open an existing meeting item.

2. Click the Meeting tab of the ribbon.

3. Click the Forward button.

   

4. Type the e-mail address of the recipient in the To box.

5. Click Send.

   

Forward an Item As iCalendar

1. Open a meeting item by double-clicking it in the Calendar.

2. Click the Meeting tab on the ribbon. This tab is named Meeting Series for a recurring meeting.

3. Click the arrow beside the Forward button.

4. Choose Forward As iCalendar. The item appears as an attachment.

   

5. Type the e-mail address of the recipient in the To box.

6. Click Send.

   

TIP

If you forward a calendar item that has an attachment, that attachment is forwarded along with the calendar item.

TIP

iCalendar is for communicating with people who don’t use Outlook. If you want to forward a Calendar item to someone who uses Outlook, use the Forward command on the Actions menu or click Forward in the Actions group on the meeting form’s ribbon.