Managing a Calendar in Microsoft Outlook 2010

Working with Reminders

You can have Outlook display a reminder of upcoming appointments, events, or meetings. The reminder displays in a message box and can sound an alarm to alert you. You can use any sound included with Windows or use a sound that you’ve downloaded from the Internet and saved to your hard drive. Outlook adds a 15-minute reminder automatically when you create appointments or meetings, so you need to use the following process only if you want to add a reminder to an item that doesn’t have one or when you want to change the reminder.

Add or Change a Reminder

1. Open the appointment, meeting, or event for which you want to set a reminder.

2. In the Options group on the ribbon’s Appointment tab, choose a reminder time.

3. Click the Save & Close button. Outlook reminds you of the appointment at the scheduled time.

   

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You can set up reminders for meetings and events by following the same sequence of steps shown here for appointments.

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Reminders display even if the Calendar item is overdue. For example, if an event was set for Saturday and you didn’t turn on your computer that day, the next time you start Windows, the reminder for that event appears. You can dismiss the reminder at that point.