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Mailing Paper or Pixels with Microsoft Word 2013

Creating mailing labels and business cards

Printed labels are useful for such things as mailing packages, creating personalized book plates, and labeling the wires plugged into the back of your computer. Stationers sell label paper in hundreds of sizes, colors, and shapes.

You can print business cards on perforated card paper, which is available from the same sources that sell label sheets. Word 2013 uses the same feature to create both labels and business cards—the only difference is your selection of the format to use.

If you don’t want to create your own design, you can download label templates from Office.com and other online sources. For information about downloading templates, see “Get templates from Office.com” on page 159.

Print one label or a full page of labels

  1. If you’re creating a mailing label for a letter that contains the recipient’s address, open the letter document. Otherwise, open any document (such as the default blank document).

  2. On the Mailings tab, in the Create group, click Labels.

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  3. In the Envelopes And Labels dialog box, if the Address box is empty, or if the text is incomplete or incorrect, add or edit the text as needed.

  4. If the product name and number shown in the Label section of the dialog box match the label paper in the printer, skip to step 9. Otherwise, at the bottom of the dialog box, click the Options button and continue at step 5.

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  5. Click the option button that describes the type of printer attached to your computer. (Laser printers and most inkjet printers are page printers; dot-matrix printers are usually continuous-feed printers.) If the printer has more than one input tray, select the one that contains the label paper.

  6. If the Label Vendors list box doesn’t display the manufacturer of the label paper that you’re using, click the box and select the correct vendor.

  7. If the item selected in the Product Number list box doesn’t match the label paper’s description, select the correct item.

  8. Click OK.

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  9. In the Print section of the Envelopes And Labels dialog box, click either the Full Page Of The Same Label option or the Single Label option, as needed.

    If you select Single Label, you can specify the row and column in which to print the address. This is useful if you’re printing on a sheet of label paper that is already partially used.

  10. Click the Print button.

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Print a page of business cards

  1. On the Mailings tab, in the Create group, click Labels.

  2. In the Envelopes And Labels dialog box, if text appears in the Address box, delete it.

  3. If the product name and number shown in the Label section of the dialog box match the card stock in the printer, skip to step 8. Otherwise, click the Options button and continue at step 4.

  4. Click the option button that describes the type of printer attached to your computer. (Laser printers and most inkjet printers are page printers; dot-matrix printers are usually continuous-feed printers.) If the printer has more than one input tray, select the one that contains the card stock.

  5. If the Label Vendors list box doesn’t describe the manufacturer of the card stock that you’re using, click the box and select the correct vendor.

  6. If the item selected in the Product Number list box doesn’t match the description of the card stock, select the correct item.

  7. Click OK.

  8. In the Envelopes And Labels dialog box, click the option button for Full Page Of The Same Label, and then click New Document.

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  9. The new document contains a table in which each cell’s height and width match those of the cards in the selected card stock. The table’s borders are set not to print. If you don’t see the table cells, on the Table Tools | Layout contextual tab, in the Table group, click View Gridlines.

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  10. In the upper-left cell of the table, insert the text and graphics that you want on your business card.

  11. Select the entire upper-left cell of the table and copy it to the clipboard (shortcut, Ctrl+C).

    It’s helpful to display nonprinting characters by clicking the Show/Hide ¶ button in the Paragraph group on the Home tab. This way, you can see and select everything in the cell, including the cell marker (¤).

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  12. Click the table handle in the left margin to select the entire table. Then, paste the contents of the clipboard (shortcut, Ctrl+V).

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  13. Click the File tab to display the Backstage view. Click the Print tab and then click the Print button.

Print a page of different labels

  1. In the procedure “Print one label or a full page of labels” on page 326, perform steps 1 through 8. In the Envelopes And Labels dialog box, click the option button for Full Page Of The Same Label and then click New Document. Continue with step 2 below.

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  2. In the table cell that corresponds to each label, type or paste the information for that label.

  3. Click the File tab to display the Backstage view, click the Print tab, and then click the Print button.

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