- By Jim Boyce
- Viewing your calendar
- Using the To-Do Bar
- Adding appointments
- Adding and modifying events
- Adding meetings
- Modifying meetings and tracking responses
- Inserting an Outlook item into a calendar item
- Attaching a file or document to a calendar item
- Inserting the contents of a document into a calendar item
- Inserting an Excel object into a calendar item
- Sharing calendar information
- Printing calendars
A meeting is an activity (often a physical meeting or conference call) that involves other people and sometimes resources. A resource can be a conference room, VCR, slide projector, telephones, laptop computer, or other equipment. Usually, a meeting involves you and at least two other people (but can certainly be just you and one other person). Outlook sends a meeting invitation to every person you designate, and they can accept or reject the request or propose a new time for the meeting.
Create a meeting
At the bottom of the Folder pane, click the Calendar icon to open the Calendar folder.
Select a date.
Select a block of time for the meeting.
On the Home tab, in the New group, click New Meeting.
In the Select Attendees And Resources dialog box, choose the attendees and resources from the Address Book, or type the addresses manually.
If the invitee must attend, click Required.
If the invitee isn’t required to attend, click Optional.
Click OK when you are done.
In the Subject box, type a description of the meeting.
Add notes, directions, or comments for the meeting as needed.
Choose a room, or type the location of the meeting in the Location box.