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Collaborating and Finishing Your Presentation in Microsoft PowerPoint 2013

Katherine Murray discusses the collaboration tools and Presenter View available in Microsoft PowerPoint 2013 in this chapter from Microsoft Office Professional 2013 for Touch Devices Plain & Simple.

In this section:

  • Sharing your presentation

  • Commenting on a presentation

  • Coauthoring presentations in real time

  • Previewing your presentation

  • Timing your presentation

  • Printing presentation materials

  • Using presenter view

  • Broadcasting your presentation online

  • Saving your presentation as a video

If you’re working as part of a team, it is important for you to be able to share the presentation as it is developing. You might need to get buy-in from your department manager, or perhaps another person on your team will be creating the images you want to show on your slides. This kind of share-the-work ethic can make reaching deadlines easier (and faster), but it also means we need collaboration features in our favorite tools.

Microsoft PowerPoint 2013 includes a number of collaboration features that make it easy for you to work with others on a presentation. Whether you want to share a presentation you’ve created, work with others on a presentation in real time, or add comments to a presentation you’re reviewing, the collaboration tools are straightforward and easy to use.

After you’re finished making changes, you can finalize the presentation by previewing it and doing a practice dry-run. PowerPoint 2013 adds a big new feature to this end of things by introducing Presenter View. With this new view, you, as presenter, can navigate easily among slides and get additional information, like notes and sequence, as you present.

Sharing your presentation

Your first step in collaborating on a presentation involves sharing the presentation in the cloud. Because PowerPoint 2013 by default connects to your SkyDrive account, posting and sharing files you want others to see is a simple process. You can also send a shared file to others via email, which stores the master copy of the file in the cloud so that you can work on the file together online and then let PowerPoint synchronize all the changes for you.

Invite others to share your presentation

  1. Make sure that you’ve previously saved the file to your SkyDrive folder. Then, on the ribbon, tap File to display the Backstage view.

  2. Tap the Share tab.

  3. Choose Invite People.

    The Invite People pane opens on the right side of the Backstage view.

  4. Type the name of people whom you want to invite to view the presentation.

  5. Alternatively, tap the Address Book icon, choose the names of contacts from the displayed list, and then tap OK.

  6. Tap the arrow to choose whether you want to allow invited participants to view and edit or only to view your presentation.

  7. Type a message to send to those you are inviting.

  8. If you want your colleagues to sign in before they view your presentation, select the Require Users To Sign-In Before Accessing Document check box.

  9. Tap Share.

Send the presentation to others via email

  1. On the ribbon, tap the File tab to display the Backstage view.

  2. Tap the Share tab.

  3. Choose Email.

    The Email pane appears on the right, offering you five different ways to send the presentation: Send As Attachment, Send A Link, Send As PDF, Send As XPS, and Send As Internet Fax.

  4. Tap your choice. For example, choose Send As Attachment.

    A blank email message window opens with your presentation displayed as an attachment.

  5. In the To line, enter the email address of the people to whom you want to send the presentation.

  6. Add a message if you like.

  7. Tap Send to send the message with your presentation attached.