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Collaborating and Finishing Your Presentation in Microsoft PowerPoint 2013

Printing presentation materials

For presentations you’ll be giving in person, you might want to prepare and print handouts your audience members can take home when your slide show is done. You can print your handouts in a number of ways, printing multiple slides on each page, printing slides and notes, or printing one slide per page, if that’s your preference. You’ll use the Print category in the Backstage view to get the job done.

Print slides

  1. Save the presentation that you want to print and tap File to display the Backstage view.

  2. Tap the Print tab.

  3. Choose the printer that you want to use.

  4. Choose which slides that you want to print.

  5. Alternatively, enter the range of slides that you want to print (for example, 4–5).

  6. If you’re printing multiple copies of your slides, choose how (or whether) you want the pages to be collated, so different sets are arranged together on one set.

  7. Select whether you want to print the slides in color, grayscale, or black and white.

  8. Preview your slides in the print preview area.

  9. Browse through the various slides.

  10. Change the size of the previewed slide.

  11. Scroll through the presentation.

  12. Tap Print to send the slides to the printer.

Prepare handouts

  1. On the ribbon, tap File to display the Backstage view.

  2. Tap the Print tab.

  3. Tap the drop-down arrow to the right of Full Page Slides.

    A gallery of options appears.

  4. Select the way you’d like your handouts to display the slides in your presentation.

    You can choose to have one, two, three, four, six, or nine slides on a printed page.

  5. Choose whether you want to print the handouts in color, grayscale, or black and white.

  6. Tap Print to print the handouts.