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Security within SharePoint 2013

Granting access to lists, libraries, and individual items

When not inheriting permissions from its parent, SharePoint 2013 allows owners to apply unique security at the site collection level, the site level, the library or list level, and to items within a library or list. You might want to grant your department Read access to your site but only allow certain team members to edit documents within the site. SharePoint flexibly accommodates these needs.

Grant access to a list or library

  1. Select the list or library with which you want to work (for this example, we’ll work with a library).

  2. On the ribbon, click the Library tab.

  3. In the Settings group, click Library Settings.

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  4. On the Library Settings page, in the Permissions And Management group, click Permissions For This Document Library.

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  5. On the Permissions tab, in the Grant group, click Grant Permissions.

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  6. In the Share dialog box, in the designated text box, enter names, email addresses, or the word “Everyone”.

  7. Click the Show Options button.

  8. In the Select A Permission Level list box, select a permission level.

  9. Click Share.

Grant access to individual items

  1. Click the drop-down ellipsis to the right of an item in a list or library. (Hover over the item to view the pointing hand.)

  2. In the lower-right corner of the Properties box that opens, click the drop-down ellipsis. (Hover over the item to view the pointing hand).

  3. On the menu that appears, click Shared With.

  4. On the Shared With page, click Advanced.

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  5. On the Permissions tab, in the Inheritance group, click Stop Inheriting Permissions.

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  6. In the pop-up message box that asks you to confirm the change, click OK.

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  7. Back on the ribbon, click Grant Permissions.

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  8. In the Share dialog box, in the designated text box, enter names, email addresses, or the word “Everyone”.

  9. Click the Show Options button.

  10. In the Select A Permission Level list box, select a permission level.

  11. Click Share.