Grouping, sorting, and filtering pivot data

Filtering a pivot table: an overview

Excel 2019 provides dozens of ways to filter a pivot table. Figure 4-16 shows some of the filters available. These methods, and the best way to use each one, are discussed in the following sections.


FIGURE 4-16 This figure shows a fraction of the available filtering choices.

There are four ways to filter a pivot table, as shown in Figure 4-16:

  • The Date Timeline filter in G4:H10 was introduced in Excel 2013.

  • The Market filter in G12:H19 is an example of the slicer introduced in Excel 2010.

  • A drop-down menu in B1 offers what were known as page filters in Excel 2003, report filters in Excel 2010, and now simply filters.

  • Cell G4 offers the top-secret AutoFilter location.

  • Drop-down menus in A4 and B3 lead to even more filters.

  • You see the traditional check box filters for each pivot item.

  • A Search box filter was introduced in Excel 2010.

  • A flyout menu has Label filters.

  • Depending on the field type, you might see a Value Filters flyout menu, including the powerful Top 10 filter, which can do Top 10, Bottom 5, Bottom 3%, Top $8 Million, and more.

  • Depending on the field type, you might see a Date Filters flyout menu, with 37 virtual filters such as Next Month, Last Year, and Year to Date.