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Mailing Paper or Pixels with Microsoft Word 2013

Changing envelope address formatting

If you want to change the formatting of the address on an envelope that you’ll print only once, you can apply direct character formatting to it. If you want to change the formatting for all future envelopes, you’ll save time and effort by modifying the address styles in the Normal.dotm template.

Add direct formatting to one address

  1. Open the document for which you want to create an envelope.

  2. On the Mailings tab, in the Create group, click Envelopes.

  3. If the Delivery Address text box in the Envelopes And Labels dialog box is empty, or if the text is incomplete or incorrect, add or edit the text as needed.

  4. Select the part of the address for which you want to change the formatting.

  5. Right-click the selected text and then, on the shortcut menu that appears, click Font.

  6. In the Font dialog box, change the font name, font size, bold, italic, color, or other formats as desired, and then click OK.

  7. Click the Print button.

Modify the Envelope Address style

  1. On the Home tab, in the Styles group, click the dialog box launcher (shortcut, Ctrl+Alt+Shift+S).

  2. In the Styles pane, if the Envelope Address style and the Envelope Return styles are listed, continue with step 4. If the two styles are not listed, click the Options link at the bottom of the pane and continue with step 3.

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  3. In the Style Pane Options dialog box, click the Select Styles To Show list box, select All Styles, and then click OK.

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  4. In the Styles pane, right-click the name of the Envelope Address style and then, on the shortcut menu that appears, click Modify.

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  5. In the Modify Style dialog box, click the New Documents Based On This Template option. Then, select the font and paragraph formatting you want for the delivery address in all new envelopes. For more information about changing the definition of a style, see “Modify an existing style by using a dialog box” on page 95.

  6. The definition of the Envelope Address style includes a borderless frame with a fixed size that positions the text on the envelope page. If the frame is too small to hold your typical addresses, at the bottom of the Modify Style dialog box, click the Format button and then, on the shortcut menu that appears, click Frame. In the Frame dialog box, change the Width and Height list boxes from Exactly to Auto.