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Objective group 2. Manage slides

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  1. Objective 2.1: Insert slides
  2. Objective 2.2: Modify slides

Objective 2.2: Modify slides

It is generally best practice within a presentation to display information using a consistent appearance and following a consistent flow. At times you might find it necessary to remove a slide from a presentation, to emphasize a slide by using a different background, or to include identifying information in the header or footer area of one or more slides, handouts, or notes pages.

Hide and unhide slides

If you decide not to include a slide when you deliver a presentation but you don’t want to delete the slide entirely, you can hide the slide. Then PowerPoint will skip over that slide during delivery. Hidden slides are still visible in Normal view and Slide Sorter view, but they appear shaded and have a slash through the slide number.

To hide or unhide slides

  • rarr.jpg Right-click a slide or selected slides, and then click Hide Slide.

Modify individual slide backgrounds

You can customize the background of an individual slide by adding a solid color, a color gradient, a texture, or even a picture.

In the Format Background pane, you can specify the colors, texture, pattern, or picture that appear on the background of the current slide or slide master.

A solid or gradient color corresponding to the color scheme applied to the presentation can provide a simple yet elegant slide background.

You can configure a more complex slide background by selecting one of the 15 built-in textures or 48 patterns that can be customized with any two colors. Each texture is a small graphic that is tiled on the slide and designed to repeat gracefully, both horizontally and vertically.

If none of the textures meets your requirements, you can tile a picture of your own. You can customize a slide background even further by using a picture as the background. Because most pictures are too busy to support the inclusion of other content on the slide, these are often best used for title slides or other slides that do not have to support a lot of content.

To display the Format Background pane

  • rarr.jpg On the Design tab, in the Customize group, click the Format Background button.

  • rarr.jpg Right-click the slide, and then click Format Background.

To modify individual slide backgrounds

  1. In Normal view or Slide Sorter view, select the slide or slides you want to modify.

  2. Display the Format Background pane.

    02fig08.jpg

    Slide backgrounds can be simple or complex

  3. In the Format Background pane, do one of the following:

    • Click Solid fill, and then select the color and set the transparency.

    • Click Gradient fill, and then select the type, direction, angle, and gradient stop locations and colors. For each color, set the position, transparency, and brightness.

    • Click Picture or texture fill, and then select a local or online picture, or select a texture. Then set the transparency and, if appropriate, select the Tile picture as texture check box or set the offset, scale, alignment, or mirror type.

    • Click Pattern fill, and then select a pattern, foreground color, and background color.

  4. If you want to remove the background graphics applied by the slide master, select the Hide background graphics check box.

  5. If you want to apply the background settings to the slide master, click Apply to All.

Insert slide headers, footers, and page numbers

To ensure consistency across slides in a presentation, slide header and footer elements are usually managed on slide masters, notes masters, and handout masters. However, you can configure the display of information in slide footers, and in the headers and footers of speaker notes pages and handouts, without modifying the slide master.

The following table describes the information you can display in the slide footer. You have the option of configuring the footer for one slide, for all slides, or for all slides other than the title slide. The footer configuration applies to on-screen and printed slides.

Location

Information

Left side

Static or dynamically updating date and/or time

Center

Text of your choice (approximately 50 characters per line up to 200 characters in the default space)

Right side

Slide number

The following table describes the information you can display on speaker notes pages and handouts. The header and footer configuration applies to the speaker notes pages and handouts for all slides in the presentation.

Area

Location

Information

Header

Left side

Text of your choice (approximately 35 characters per line up to 175 characters in the default space above the slide)

Header

Right side

Static or dynamically updating date and/or time

Footer

Left side

Text of your choice (approximately 35 characters per line extending up from the lower-left corner of the page)

Footer

Right side

Page number

To configure slide footer content

  1. On the Insert tab, in the Text group, click Header & Footer.

  2. On the Slide tab of the Header and Footer dialog box, select the check boxes for the elements you want to display. Options include Date and time, Slide number, and Footer.

  3. If you select the Date and time check box, do either of the following:

    • Select the Update automatically option, and then select the date and time format you want from the list.

    • Select the Fixed option, and then enter the date and time you want to display.

  4. If you select the Footer check box, enter the text that you want to display in the center footer section.

  5. To suppress the footer elements on the title slide of the presentations, select the Don’t show on title slide check box.

    02fig09.jpg

    Selecting an element outlines the corresponding location in the preview area

  6. To save your changes, do either of the following:

    • To display the footer only on the current slide, click Apply.

    • To display the footer on all slides in the presentation, click Apply to All.

To configure notes page and handout header and footer content

  1. On the Insert tab, in the Text group, click the Header & Footer button.

  2. Click the Notes and Handouts tab.

  3. Select the check boxes for the elements you want to display. Options include Date and time, Page number, Header, and Footer.

  4. If you select the Date and time check box, do either of the following:

    • Select the Update automatically option, and then select the date and time format you want from the list.

    • Select the Fixed option, and then enter the date and time you want to display.

  5. If you select the Header check box, enter the text that you want to display on the left side of the header.

  6. If you select the Footer check box, enter the text that you want to display on the left side of the footer.

  7. To save your changes, click Apply to All.